Project Administrator
Founded in 1991, the Mircom Group of Companies is North America’s largest independent designer, manufacturer and distributor of intelligent building and life safety solutions. Reaching customers in over 100 countries worldwide, our portfolio includes: fire detection & alarm, communications & security, mass notification, nurse call, and building automation & smart technologies.
Mircom’s mission is to save lives and protect property by providing a line-up of innovative and advanced solutions which are scalable to satisfy diverse user demands, from small buildings to the largest complexes. Our unwavering commitment to North American manufacturing enables us to offer the highest quality and best competitive value across our vast range of products and solutions.
Summary:
Mircom is seeking a driven and detail-oriented Project Administrator with proven experience in handling all billing related activities. The Project Administrator will report to the Billing Manager and work closely with the sales team. The successful candidate will be ale to demonstrate accurate billing through Progress Billings or as per contract agreements, while ensuring all project revenue and cost activities are accounted for in a timely manner.
Key Responsibilities:
- Manually enter sales orders
- Manually create projects in the system in a timely manner
- Create Purchase Orders (PO) for inventory and non inventory stock for sub-contractors and upon job completion close PO for billing
- Keep the project organized, while correctly maintaining all information and documentation
- Ensure on time project billing and overview project cost spend and customer billing
- Track and monitor budgeted labor hours
- Resolve issues arising from actions or events involving administrative functions, including Accounts Receivable
- Create credit notes as required
- Meet monthly billing targets and deadlines given by Billing Manager
- Produce various ad hoc reports and metrics as required
- Update Billing Manager regarding any inconsistencies or challenges
- Assist Billing Manager with other duties as required
Requirements and Skills:
- Ability to communicate effectively across all levels of the organization
- Strong work-ethic; must be able to manage multiple priorities while meeting tight deadlines
- Minimum 3 + years of billing experience
- Proven ability to prioritize and plan
- Proven track record for improving process efficiencies and problem solving
- Detail oriented with an accounting background
- Excellent communication skills both written and verbal
- Intermediate or advanced knowledge of MS Office (Excel, Powerpoint, etc.)
- Post-secondary education from an accredited university or college in accounting or finance
What Mircom Offers:
- A great working environment with opportunity for career advancement
- Competitive salary
- Group Insurance benefits
- Company RRSP program
We would like to thank all applicants for their interest in this position however only those selected for interviews will be contacted.
Mircom Group of Companies is an equal opportunity employer that considers all applicants regardless of cultural background, religion, marital status, sexual orientation, family status, disability or any other grounds as outlined in the Ontario Human Rights Code. In compliance with the Accessibility for Ontarians with Disabilities Act, Mircom is committed to providing a welcoming and inclusive work environment for all individuals with disabilities in a respectful and dignified manner. Accommodations will be made available, upon request, to applicants who have specialized needs throughout the recruitment process
Disclaimer: Mircom does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other job postings. Any resume or other information received from a supplier not approved in advance by Mircom to provide resumes to this posting or web-site will be considered unsolicited