Engineering Project Administrator

16 Month Contract (Possibility of permanent employment)

Founded in 1991, the Mircom Group of Companies is North America’s largest independent designer, manufacturer and distributor of intelligent building and life safety solutions. Reaching customers in over 100 countries worldwide, our portfolio includes: fire detection & alarm, communications & security, mass notification, nurse call, and building automation & smart technologies.

Mircom’s mission is to save lives and protect property by providing a line-up of innovative and advanced solutions which are scalable to satisfy diverse user demands, from small buildings to the largest complexes. Our unwavering commitment to North American manufacturing enables us to offer the highest quality and best competitive value across our vast range of products and solutions.

Summary:

Mircom Group of Companies is seeking a highly competent and motivated professional who can support the Chief Technology Officer and VP of Product Development as well as various other senior leaders. The successful candidate will be a detail-oriented individual capable of providing administrative, engineering and project support in a fast-paced and dynamic environment. The qualified candidate must possess strong organizational, communication and analytical skills along with the ability to manage multiple tasks.

The ideal candidate must be self-motivated with a “can-do” attitude and should be accustomed to working under the pressure of daily deadlines. This position will report directly to the CTO and the VP of Product Development.

Key Responsibilities:

Engineering & Product Management Administration

• Lead the production of quarterly and monthly KPI and Project reports using Microsoft Dynamics AX, Microsoft Excel, SharePoint & reports provided by various Team Leads.
• Dynamics AX: Perform system inquiries, data mining, product set ups and troubleshooting
• MS SharePoint: Site Administration, set up of workflows, task lists, libraries, and permissions
• Assist with project development, data entry and tracking of engineering statistics
• Manage existing product and item database files including cost lists, bills of materials and inventory
• Prepare reports for presentation by the CTO and the VP of Product Development during monthly Management meetings
• Assist with coordination of the project schedule and maintain project documentation
• Assist project management team in maintaining and updating project records
• Assist with purchasing, receiving, and invoicing
• Update and maintain mail distribution lists, boardroom bookings, videoconferencing, and meeting arrangements for broader team
• Manage and keep up-to-date employee information
• Create and manage internal communications
• Recording, verifying and approving payroll hours and invoices for employees
• Process office supply orders
• Perform cross-functional duties, as assigned or requested

Executive Assistance

• Daily management of phone calls, e-mails, mail and calendar of meetings
• Organize meetings and conferences (both on and off site). Host guests/customers
• Assist with corporate communication mailings and the completion of documentation
• Assist in communications with Accounting, Legal, Operations, branch or senior managers
• Provide administrative support to other Mircom Executives or Departments as required

Requirements and Skills: 

• Minimum 3+ years office administration experience
• Experience in the industry would be considered an asset
• Very Strong written communication skills.
• Excellent people and management skills to interact with staff, colleagues and third parties. Ability to communicate effectively across all levels of authority within an organization.
• Post-Secondary education in a related field is preferred (Engineering, Business, Office Administration)
• Intermediate to advanced knowledge using Excel, PowerPoint and other Microsoft Office products (Dynamics AX, SharePoint)
• Strong work-ethic; ability to multi-task and manage multiple priorities/projects while meeting tight deadlines
• Strong organizational skills
• Ability to deal with confidential information with high degree of professionalism
• Ability to write clear, concise reports and documentation.
• Strong oral communication and presentation skills.
• Solid critical thinking, analytical and problem resolution skills to analyze trends and impacts, identify options and implications, and propose practical solutions.

What Mircom Offers:

• A great working environment with opportunity for career advancement
• Competitive salary
• Group Insurance benefits
• Company RRSP program

Interested applicants please forward a copy of your cover letter and resume to the HR Department.  Applicants are encouraged to submit any project documentation research papers, web links or other relevant documents that showcase their past work. Please share this job to people whom you think would be interested in a great career in a leading technology firm. 

We would like to thank all applicants for their interest in this position however only those selected for interviews will be contacted.

Mircom Group of Companies is an equal opportunity employer that considers all applicants regardless of cultural background, religion, marital status, sexual orientation, family status, disability or any other grounds as outlined in the Ontario Human Rights Code.  In compliance with the Accessibility for Ontarians with Disabilities Act, Mircom is committed to providing a welcoming and inclusive work environment for all individuals with disabilities in a respectful and dignified manner. Accommodations will be made available, upon request, to applicants who have specialized needs throughout the recruitment process. 

Disclaimer: Mircom does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other job postings. Any resume or other information received from a supplier not approved in advance by Mircom to provide resumes to this posting or web-site will be considered unsolicited