HR Coordinator

Founded in 1991, the Mircom Group of Companies is North America’s largest independent designer, manufacturer and distributor of intelligent building and life safety solutions. Reaching customers in over 100 countries worldwide, our portfolio includes: fire detection & alarm, communications & security, mass notification, nurse call, and building automation & smart technologies.

Mircom’s mission is to save lives and protect property by providing a line-up of innovative and advanced solutions which are scalable to satisfy diverse user demands, from small buildings to the largest complexes. Our unwavering commitment to North American manufacturing enables us to offer the highest quality and best competitive value across our vast range of products and solutions.

Summary:

As a member of the Human Resources team, the Human Resources Coordinator will provide administrative support for a full range of human resources functions including employee relations & recruitment support, employee communications, records database management, payroll compliance, event coordination and project support.

Key Responsibilities:

• Provide support and guidance to employees regarding general inquiries related to HR matters.
• Manage the HR Inbox (via ZenDesk) by assigning tickets to the appropriate HR team member for timely resolution.
• Ensure the smooth onboarding of new hires by conducting group orientations, tracking completion of required documentation, and updating the HRIS accordingly.
• Draft employee agreements and communicate with clients regarding action items and outstanding deliverables as necessary.
• Assist in full-cycle recruitment activities, including job postings, candidate pre-screening, interview scheduling, and conducting background/reference checks.
• Submit hours worked for agency temps and process invoices for payment.
• Prepare announcements, letters of employment and provide assistance with corporate communications.
• Translate documents using internal support and resources.
• Update organizational charts, HRIS, ERP, and Concur (expense management) database with relevant employee information.
• Create and maintain both digital and physical employee files for accurate record-keeping.
• Ensure timecards are completed and approved by the payroll deadline and audit all payroll entries for accuracy and compliance with company policies.
• Contribute to the organization of company events as a member of the Social Committee.
• Provide support to HR Team/HR Generalists as required.
• Support departmental initiatives and projects as assigned by providing assistance and contributing to project objectives.

Requirements and Skills: 

• College Diploma or University Degree in Human Resources Management
• 6 months to 1 year of previous experience in HR administration
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Familiarity with HRIS (Human Resources Information Systems) and payroll software is a plus
• Familiarity with payroll practices and relevant legislation would be preferred
• Strong verbal and written communication skills
• Ability to manage multiple tasks and prioritize workload effectively in a fast-paced environment
• Accuracy in data entry and record-keeping
• Numerical aptitude with an ability to perform calculations related to payroll
• Superior customer-service skills
• Ability to collaborate effectively with colleagues and other departments
• Must deal with confidential information with high degree of professionalism
• Willingness to develop and learn new skills is a must
• Bilingual (English/French) would be an asset

What Mircom Offers: 

• A great working environment  
• Competitive salary 
• Group insurance benefits 
• Company RRSP program 

 We would like to thank all applicants for their interest in this position however only candidates being considered for interviews will be contacted.

Mircom Group of Companies is an equal opportunity employer that considers all applicants regardless of cultural background, religion, marital status, sexual orientation, family status, disability or any other grounds as outlined in the Ontario Human Rights Code.  In compliance with the Accessibility for Ontarians with Disabilities Act, Mircom is committed to providing a welcoming and inclusive work environment for all individuals with disabilities in a respectful and dignified manner. Accommodations will be made available, upon request, to applicants who have specialized needs throughout the recruitment process.